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March 17th Meeting Minutes |
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Written by Webmaster
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Friday, 21 May 2010 14:50 |
Carillon Community Residential Association, Inc.
Board of Directors Meeting
March 17, 2010
Seminole County Sheriff’s Office
1225 East Broadway Street
Oviedo, FL 32765
Board Members in Attendance: Ken Hofer, Marylee Kraus, Scott Byers and Pete Alvarado
Board Members Absent: Lou Sposato
Management Staff in Attendance: Anne Smith, Pinnacle Property Management
The meeting was called to order at 6:30 PM. Quorum was verified. Meeting was properly noticed 48 hours in advance.
Motion was made by Ken Hofer and seconded by Marylee Kraus to approved the minutes from the February 17, 2010 Board of Directors Meeting as written. Motion carried unanimously.
OPEN FORUM
No homeowners requested to speak.
FINANCIAL REVIEW
Motion was made by Ken Hofer and seconded by Scott Byers to move half of the money in the Reserve account to Regions and keep the remaining half at RBC. Motion carried unanimously.
NOTE: Depositing money into Regions would place the balance in excess of FDIC Limits, so the funds were transferred to M & I Bank,
Motion was made by Ken Hofer and seconded by Marylee Kraus to approve the February financials. Motion carried unanimously.
Motion was made by Ken Hofer and seconded by Scott Byers to accept two proposed payment plans supplied by delinquent homeowners. Failure of these homeowners to comply with their proposed payment plans will result in immediate turnover to the Association attorney for appropriate action plus the cost of legal fees incurred as a result. Motion carried unanimously.
MANAGEMENT REPORT
GROUNDS & MAINTENANCE
- Tree Replacement – Complete
- Cypress Trees installed on 03/16/2010
- Brick Wall Refurbishment
- To be completed by Friday weather permitting.
- Monument Walls
- First monument blasted today – remaining (upon approval) will be done starting Monday (weather permitting)
- Water Meter at Madison Park entrance
- Removed by Seminole County Water Authority
- Various potholes filled throughout the community
ADMINISTRATIVE
Special Assessment monies were due March 1, 2010. Late notices should be sent at April 1, 2010.
PROPOSAL REVIEW
- Proposal to replace and install damaged car stop at the tennis court. Motion was made by Ken Hofer and seconded by Pete Alvarado to approve Notaro, Inc. quote in the amount of $145.00 to purchase, deliver, paint, and install one new car stop. Motion carried unanimously.
- Proposals to replace vandalized Facilities Notice sign at the tennis court. President Ken Hofer had a suitable replacement available, which was ultimately installed.
- Motion was made by Ken Hofer and seconded by Pete Alvarado to approve the proposal submitted by Nidy Sports in the amount of $261.00 to provide and install one new tennis court net. Motion carried unanimously.
- Proposal for removal and installation of additional tiles at the monument walls. Board decided not to replace these tiles at this time.
- Proposal for removal and replacement of broken sidewalks. The Board had questions about whether the proposal provided by PCPI Building Services addressed the cause of the problem in their proposed solution. Management will contact other concrete vendors for solutions and additional quotes.
NON-COMPLIANCE
February Non-Compliance Report was reviewed.
NEW BUSINESS
The rescheduled 2009 Annual Meeting has been tentatively scheduled for April 28, 2010. Ken Hofer will advise Management of a definite date in a few days.
Motion made by Ken Hofer and seconded by Scott Byers to designate homeowner Jay Dunn as Recreation Security Officer. Mr. Dunn will coordinate with Mike Willover regarding proper use of the soccer field. Motion carried unanimously.
NORTHVIEW PROJECT
All indications are favorable. Detailed documents are available on the Carillon HOA website.
ADJOURNMENT
There being no further business to come before the Board, a motion was made by Ken Hofer and seconded by Scott Byers to adjourn the meeting of the Carillon Residential Community Association at 8:15 PM. Motion carried unanimously.
Respectfully Submitted:
Anne M. Smith, LCAM
President
Pinnacle Property Management, LLC
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