|
Carillon Community Residential Association, Inc.
Board of Directors Meeting
November 18, 2009
Seminole County Sheriff’s Office
1225 East Broadway Street
Oviedo, FL 32765
6:30 PM
Board Members in Attendance: Ken Hofer, Marylee Kraus, and Pete Alvarado
Board Members Absent: Lou Sposato and Scott Byers
Management Staff in Attendance: Anne Smith, Pinnacle Property Management
The meeting was called to order at 6:34 P.M. by Ken Hofer. Quorum was verified. Meeting was properly noticed 48 hours in advance.
OPEN FORUM Owner Cherubin’s son, Tony Delice - 2189 Westbourne Drive addressed the board regarding halting legal action for lawn maintenance issues. Mr. Delice stated numerous attempts have been made to correct the issues with little success. Board members decided to hold off on legal action pending documentation from the owner that they have contracted a professional lawn care service (who would be contractually liable for the success of the treatments applied). This documentation must be sent to the management company for review at the December meeting to halt further legal action.
Motion to approve the minutes from the October 21, 2009 Board of Directors meeting as presented made by Ken Hofer and seconded by Marylee Kraus. Motion carried unanimously.
Landscape Contract: Landscape Chair Barry Supersano addressed the board regarding his review of the proposed contract for landscape services from Ace Landscaping. The proposed contract has a three-year auto renew with a 3% increase each year. Mr. Supersano recommended individual negotiations each year.
There is also a 2% discount for prompt payment (within 10 days of receipt of invoice). The proposal includes twice-a-year (red) mulch applications. Contract commences December 1, 2009.
MONUMENT REFURBISHMENT Bella Linda Stoneworks presented a proposal to clean, polish and hone all 20 monuments. In addition, the grout needs to be refurbished and the previously drilled holes (in the granite) need to be filled in preparation for the new signage. Motion to approve this work for a cost NTE $5,000.00 made by Ken Hofer and seconded by Marylee Kraus. Motion carried unanimously.
Vital Signs has been determined to be the successful bidder for this project. Management will contact Vital Signs to inquire where viewing of similar projects (sand blasting) is available for review and discussion at the December meeting.
Motion to approve moving forward with one monument sample was made by Ken Hofer and seconded by Marylee Kraus. Pete Alvarado was opposed. Upon discussion, motion was rescinded pending review of the product.
FINANCIALS Motion was made by Pete Alvarado and seconded by Marylee Kraus to approve the October 2009 financials as presented. Motion carried unanimously.
BUDGET REVIEW Motion to approve the 2010 budget as presented was made by Ken Hofer and seconded by Pete Alvarado. Motion carried unanimously.
PROPOSAL REVIEW Motion to approve a proposal from Notaro Inc. to install (and eventually remove) the holiday décor at all entrances and the bell tower for $1,250.00 was made by Ken Hofer and seconded by Marylee Kraus. Motion carried unanimously.
MANAGEMENT REPORT
GROUNDS & MAINTENANCE - Brick wall repairs (along Lockwood) are largely complete.
- Large oak tree next to wall near Dorchester entrance is being removed as its roots are compromising the wall. Once removed, repairs will continue.
- Monument lettering – final decision pending Board approval
- Car accident on 11/15/09 at median on Lockwood
- Girard proposal to replace - $3,045.00
- Awaiting police report.
NORTHVIEW PROJECT
All indications are favorable. Detailed documents are available on the Carillon HOA website.
NON-COMPLIANCE October Report Enclosed
ADJOURNMENT There being no further business to come before the Board, a motion was made by Ken Hofer and seconded by Pete Alvarado to adjourn the meeting of the Carillon Residential Community Association at 9:05PM. Motion carried unanimously.
Respectfully Submitted:
Anne M. Smith, LCAM
President
Pinnacle Property Management, LLC
|
