Board of Directors Meeting

October 21, 2009

Seminole County Sheriff’s Office

1225 East Broadway Street

Oviedo, FL  32765

6:30 PM

Board Members in Attendance:              Ken Hofer, Marylee Kraus, Pete Alvarado and Scott Byers

Board Members Absent:              Lou Sposato

Management Staff in Attendance:              Anne Smith, Pinnacle Property Management

The meeting was called to order at 6:31 P.M. by Ken Hofer.  Quorum was verified. Meeting was properly noticed 48 hours in advance. 

OPEN FORUM

Sgt. Brad McDaniel of the Seminole County Sheriff’s Office (SCSD) attended the meeting to address residents concerns regarding issues faced by the community as a direct result of UCF “Game Day” activities.  Sgt. McDaniel assured residents that the SCSD is committed to protecting the rights of all residents.  There are numerous patrols assigned to the area on Game Day (some static and some roving).  Tickets are issued for violations such as illegal parking (most recent Game Day resulted in issuance of 14 tickets).  Repeated offenses may result in loss of privileges and scholarships to UCF students.  Bike patrols may be added to assist in this detail.

Motion was made by Ken Hofer and seconded by Marylee Kraus to approve the minutes from the September 16, 2009 Board of Directors meeting as written.  Motion carried unanimously.

FINANCIALS

Motion was made to approve the September 2009 financials by Ken Hofer and seconded by Marylee Kraus.  Motion carried unanimously.

MONUMENT REFURBISHMENT

Four sign vendors attended to address the Board and present their proposals to perform the refurbishment of the Carillon monuments.

·       Vital Signs of Orlando

·       Pro Image Signs & Graphics

·       On Sight Signage & Visual Solutions

·       The Sign King

After the presentations, the Board asked The Sign King to provide one additional bid for a sand-blasted process.  Once reviewed, a decision will be rendered at the November meeting to move forward with this project.  In the interim, two monuments will be professionally cleaned and prepared to receive the new signage in anticipation of this project.

MANAGEMENT REPORT

GROUNDS & MAINTENANCE

·      Dorchester Subdivision Pond Mowing Issue resolved

·      Carillon Backflow Installation in Progress

·      Carillon/Progress Energy Street Lights repaired

·      Benches at Gazebo have been re-bolted to the ground

PROPOSAL REVIEW

·       Monument Sign Proposals

·       Landscaping Proposals

·       Directional Sign refurbishment

NORTHVIEW PROJECT – All indications are favorable.  Detailed documents are available on the Carillon HOA website.

RENTAL RESTRICTIONS

Proposed amendment regarding rental restrictions needs use restrictions to include registering vehicles as well as look into resident stickers throughout the community.  There will be a special meeting in February regarding rental restrictions and the 2/3 quorum that needs to be met.  They also will discuss special assessments that may need to be addressed.

BUDGET REVIEW

The Board reviewed the proposed 2010 CCRA Budget.  Final voting will take place at the November, 2009 Board of Directors Meeting.  Assessments will most likely remain unchanged for the 2010 calendar year.

LANDSCAPING

Motion was made by Ken Hofer and seconded by Pete Alvarado to submit a 30-day termination notice to Girard Environmental resulting from numerous billing issues that continue to recur.  Motion carried unanimously.

Motion was made by Ken Hofer and seconded by Scott Byers to accept the proposal from Ace Landscaping to perform landscape services for the association.  Motion carried unanimously.  Management was instructed to have the Ace principals at the November meeting for contract signing and setting up expectations. 

NEW BUSINESS:

COMMUNITY YARD SALE

Community Yard Sale will be held on November 7, 2009

CONTRACT RENEWAL:

Motion was made by Ken Hofer and seconded by Marylee Kraus to renew the contract for property management services from Pinnacle Property Management for a period of one year.  Motion carried unanimously.  Board President Ken Hofer commended Anne Smith and her firm for consistently performing at or above expectations in the performance of their duties. 

NON-COMPLIANCE

September Report Enclosed

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Scott Byers and seconded by Ken Hofer to adjourn the meeting of the Carillon Residential Community Association at 9:00PM. Motion carried unanimously.

Respectfully Submitted:

Anne M. Smith, LCAM

President

Pinnacle Property Management, LLC

October 21, 2009