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Carillon Community Residential Association, Inc. BOARD OF DIRECTORS MEETING November 16, 2011
Seminole County Sheriff’s Office 1225 East Broadway Street Oviedo, FL 32765
Board Members in Attendance: Ken Hofer, Marylee Kraus and Scott Byers Board Members Absent: Pete Alvarado and Lou Sposato Pinnacle Staff in Attendance: Anne M. Smith, LCAM
Meeting was called to order at 7:07 PM. Quorum was verified. Meeting was properly noticed.
OPEN FORUM
Several homeowners addressed the Board regarding the settlement offer for the Northview project. Ken Hofer explained the Association is moving forward with a settlement agreement, the details of which are not yet available. Mr. Hofer did state that the efforts of the association regarding this matter have resulted in a number of concessions on the part of the Developer that will ultimately lessen the impact of this project on the community.
Greg Bardwell of 3414 Foxcroft Circle inquired about the status of the Rental Guidelines Amendment. Anne Smith explained the Association is currently holding signing events to obtain signatures and will likely go door-to-door in the coming months. The Board stressed the importance of signing the new document as the proxies previously signed by homeowners in support of the Amendment are no longer valid.
Russell Proulx of 1331 Hampstead Terrace offered to settle his delinquent account by paying a lump sum of $700+. Mr. Proulx’s account is with the attorney and the history will be reviewed by the board.
MINUTES
Motion was made by Ken Hofer and seconded by Scott Byers to approve the minutes from the November 2, 2011 Board Meeting as written. Motion carried unanimously.
FINANCIALS
Motion was made by Ken Hofer and seconded by Marylee Kraus to approve the October financials as presented. Motion carried unanimously.
COLLECTIONS
The Collections Status Report was reviewed.
Board Action Requests: - Regarding the authorization to prepare a Motion for Case Management for 3570 Foxcroft Circle, the Board would like to know what this motion includes as well as the cost involved.
- Since 1564 Gemini Court is pending mortgage foreclosure, the Board decided to hold further action at this time.
- The Board agreed to have Taylor & Carls monitor the mortgage foreclosure against 3572 Scout Oak Loop. No further action will be taken at this time.
- The Board agreed to have Taylor & Carls monitor the mortgage foreclosure against 3477 Woodley Park Place. No further action will be taken at this time.
- The Board agreed to have Taylor & Carls monitor the mortgage foreclosure against 3570 Woodley Park Place. No further action will be taken at this time.
Payment Plan Request: - The Board approved the payment plan proposed by 4473 Drayton Lane.
GROUNDS & MAINTENANCE
The following items were identified and addressed:
- Various irrigation repairs were completed.
- Madison Park bridge repairs are underway.
- Single tennis court on Carnaby Drive is scheduled for resurfacing.
PROPOSAL REVIEW
The following items are presented herein for your review:
- Parking lot at single tennis court on Carnaby
- Management was instructed to contact JJam Construction of Longwood to obtain an additional quote. All quotes should include curbing and striping. Management will report at the next meeting.
- Irrigation repairs totaling $1,469.80
- Repairs are on hold pending an onsite meeting between President Ken Hofer, Property Manager Anne Smith, Ryan and Tonya Windham of Grasshoppers and Landscaping Chair Barry Supersano.
- Tree removal at 1849 Carillon Park Drive
- Motion was made by Ken Hofer and seconded by Scott Byers to approve Grasshoppers’ quote m914 in the amount of $750.00 to remove and stump grind two Pine trees. Motion carried unanimously.
- Bell Tower warranty
- The Board reviewed correspondence from Schulmerich Bells to extend the original warranty in the amount of $602.00 plus applicable tax. Anne Smith will contact Schulmerich to inquire about a discount for multiyear coverage.
ARCHITECTURAL REVIEW
Several ARB applications were reviewed.
LANDSCAPING COMMITTEE
Landscaping Chair Barry Supersano stated the Madison Park landscaping upgrades have been completed. Annuals will be installed in the coming week. Additionally, the community-wide mulch installation is underway.
Mr. Supersano wants to use the remaining 2011 landscaping budget to thin the Oaks along Lockwood. Because the current condition of the Oaks poses a potential danger and liability issue, Ken Hofer suggested Anne Smith contact Seminole County to see if they would trim the trees.
OLD BUSINESS
Management will hold community signing events on Saturday, November 5, November 12 and November 19 to obtain signatures in support of the Rental Guidelines Amendment.
NEW BUSINESS
The Annual Meeting will be held on Wednesday, December 21 at 7 PM at the Seminole County Sheriff’s Office, followed by the regularly scheduled monthly Board Meeting.
ADJOURNMENT
There being no further business to come before the Board, motion was made by Ken Hofer and seconded by Marylee Kraus to adjourn the meeting at 8:35 PM. Motion carried unanimously.
Respectfully Submitted:
Anne M. Smith, LCAM Pinnacle Property Management, LLC
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