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Carillon Community Residential Association, Inc. BOARD OF DIRECTORS MEETING
September 21, 2011
Seminole County Sheriff’s Office 1225 East Broadway Street Oviedo, FL 32765
Board Members in Attendance: Ken Hofer, Pete Alvarado and Lou Sposato Board Members Absent: Scott Byers and Marylee Kraus Pinnacle Staff in Attendance: Anne M. Smith, LCAM
Meeting was called to order at 7:28 PM. Quorum was verified. Meeting was properly noticed.
OPEN FORUM Greggory Boatright of 2051 Westbourne Drive appealed to the Board regarding his outstanding violations. Mr. Boatright requested an extension on resodding his lawn. Motion was made by Ken Hofer and seconded by Lou Sposato to grant Mr. Boatright an extension to resod his lawn by October 21, 2011. Motion carried unanimously.
MINUTES Motion was made by Pete Alvarado and seconded by Lou Sposato to approve the July 20, 2011 board meeting minutes as written. Motion carried unanimously.
FINANCIALS Motion was made by Lou Sposato and seconded by Ken Hofer to approve the July and August financials as presented. Motion carried unanimously.
COLLECTIONS Collections Status Report was reviewed.
GROUNDS & MAINTENANCE The following items were identified and addressed: - Backflows were tested and certified. Results were sent to Seminole County.
- Various irrigation repairs were made, as approved by the Board.
- Playground mulch installed at all parks.
- Re-grading and sod installation completed after destruction by wild boar activity.
- “Welcome to Carillon” signs repainted.
- No Parking sign installed at Brighton II entrance.
PROPOSAL REVIEW The following items are presented herein for your review: - Fountain installation
- The Board decided not to pursue at this time.
- Madison Park bridge repairs
- The Board requested additional quotes. Management will procure for a future meeting.
- Repairs to median sign at Brighton II Island
- The Board approved Roger’s Renovation quote in the amount of $165.00.
- Fence replacement at tot lot and field; two options
- Motion was made by Ken Hofer and seconded by Pete Alvarado to approve Roger’s Renovations quote for heavy gauge (6 GA) wire fencing in the amount of $2,652.00. Motion carried unanimously.
- 40 yards of beach sand for volleyball court
- Motion was made by Lou Sposato and seconded by Pete Alvarado to approve Grasshoppers’ quote m889 in the amount of $1,725.00. Motion carried unanimously.
- Irrigation repairs totaling $2,033.00
- The Board will reevaluate the irrigation next month.
- Pressure washing of all sidewalks and curbs along Lockwood Boulevard
- Motion was made by Lou Sposato and seconded by Pete Alvarado to provisionally accept the Quote #1289 from, PCPI Services to pressure wash the common area sidewalks including entrance islands (curbs and gutter drains) to include bench and equipment at park and three tennis courts) for $24,900.00. While work will commence in October, initial payment of $12,900.00 will be paid in January 2012 with twelve equal installments (interest free) of $1,000.00. Motion carried unanimously.
- Motion was made by Ken Hofer and seconded by Lou Sposato to ratify approval for irrigation repairs totaling $1,792.00 and landscaping proposals totaling $17,229.00. Motion carried unanimously.
NON-COMPLIANCE August Non-Compliance Report and Final Notice Expirations were reviewed. Motion was made by Ken Hofer and seconded by Lou Sposato to turn 28 homes over to the Association Attorney for further enforcement. Motion carried unanimously.
Appeal: - The Board reviewed correspondence from 1650 Carillon Park Drive regarding their stained driveway. The Board decided to proceed with the attorney for further enforcement.
Extension Requests: - The Board denied an extension request from 1370 Hampstead Terrace to resod their lawn. The homeowner must resod immediately.
- The Board approved an extension request from 3224 Lordmall Court to replace a missing window pane on their garage door. The homeowner has 30 days from the date of the meeting to comply.
Board Action Request: - The Board reviewed recommendations from Attorney Paul Hinckley regarding a settlement offer from 3817 Becontree Place. The Board rejected the offer and will pursue compliance in Court.
ARCHITECTURAL REVIEW Several ARB applications were reviewed.
NORTHVIEW PROJECT Detailed documents are available on the Carillon website.
OLD BUSINESS The Board discussed the ongoing issue of trespassing at the soccer field. Management will investigate costs for fencing in the soccer field and report at a future meeting, NEW BUSINESS The Board reviewed options for property, liability and D&O insurance renewals. Motion was made by Lou Sposato ad seconded by Pete Alvarado to approve Sihle Insurance’s quote in the amount of $10,022.12. Motion carried unanimously. Pinnacle will prepare a 14-month management contract renewal, per the Board’s instruction. The current contract expires September 30, 2011.
ADJOURNMENT There being no further business to come before the Board, motion was made by Ken Hofer and seconded by Lou Sposato to adjourn the meeting at 9:02 PM. Motion carried unanimously.
Respectfully Submitted:
Anne M. Smith, LCAM Pinnacle Property Management, LLC |
