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Carillon Community Residential Association, Inc. BOARD OF DIRECTORS MEETING
July 20, 2011
Seminole County Sheriff’s Office 1225 East Broadway Street Oviedo, FL 32765
Board Members in Attendance: Ken Hofer, Pete Alvarado and Marylee Kraus Board Members Absent: Scott Byers and Lou Sposato Pinnacle Staff in Attendance: Anne M. Smith, LCAM
Meeting was called to order at 7:08 PM. Quorum was verified. Meeting was properly noticed.
OPEN FORUM Jim McCann of 3218 Lordmall Court addressed the Board regarding his neighbor’s tree that fell on his pool screen enclosure. Mr. McCann had previously requested his neighbor remove the tree as he felt it was in danger of falling, but the neighbor declined. This tree was reported to PPM and inspected by two staff members, but it was not visible from the street so no further action was taken. Leonard Wilson of 1367 Hampstead Terrace explained Grasshoppers is using a 5-foot easement to access the property behind his home. Since this easement is a drainage easement, Grasshoppers will need to use a different access point. Mr. Wilson also stated his lawn violations will be corrected in one month. John Ciavola of 3318 Foxcroft Circle reminded all homeowners to lock their vehicles. This information will also be added to the website. Kathy Pateracki of 1519 Carillon Park Drive advised the common area irrigation appears to be watering more frequently than restrictions allow and also come on at inopportune times (while neighborhood children are awaiting their bus). In addition there appears to be an ongoing issue with debris in the lakes. Management will address these concerns with the association landscapers. Ms. Pateracki also requested an additional “No Parking” sign at the island at the Brighton Park I entrance. Karl Burgunder of 1565 Gemini Court (Committee Chair of the Northview Project) addressed the board regarding this case. There is a mediation hearing scheduled for Friday (July 22, 2011) and the board will be discussing settlement authority during tonight’s meeting. Trial is scheduled for September.
MINUTES Motion was made by Ken Hofer and seconded by Marylee Kraus to approve the May 18, 2011 Board Meeting Minutes as written. Motion carried unanimously.
EXECUTIVE SESSION At this time the Board convened a closed Executive Session to discuss the pending litigation regarding the Northview Project with their legal representative. These matters are considered confidential and do not appear within these minutes.
FINANCIALS Motion was made by Ken Hofer and seconded by Marylee Kraus to approve the May and June Financials as presented. Motion carried unanimously. Audited 2010 Year-End Financial Statements were reviewed.
COLLECTIONS Collections Status Report was reviewed. Board Action Requests: - The Board voted to proceed with a demand letter and lien foreclosure against 3617 Becontree Place.
- The Board agreed to proceed with collections against 1686 Carillon Park Drive.
- The Board agreed to have the Attorney monitor the mortgage foreclosure against 3570 Foxcroft Circle.
Payment Plan Requests: - The Board approved the payment plan proposed by 4534 Bond Lane.
- The Board approved the payment plan proposed by 1593 Hunters Stand Run.
- The Board approved the payment plan proposed by 2190 Westbourne Drive but denied the waiving of fees.
- The Board approved the 5-month payment plan proposed by 1981 Wrenfield Lane. If all payments are successfully received in a timely manner, the Board will waive the late fees after receipt of the November 2011 payment.
MANAGER’S REPORT
GROUNDS & MAINTENANCE - The following items were identified and addressed:
- Grasshoppers was retained as the new community landscaper and commenced on May 21, 2011.
- Sod, Flax Lily and mulch replaced at Bell Tower due to damage by Seminole County Utility vehicle.
- Pixie Lorapetalum installed behind Bell Tower.
- St. Augustine installed at the entrance to the soccer field, Dorchester median, center median along Lockwood between Dorchester and Brighton Park, second Brighton Park entrance, and the Bell Tower entrance on the right-hand side.
- Ligustrum trees installed at Brighton Park entrance.
- Tennis courts were resurfaced.
- Pulleys and crank system on tennis court net were installed.
- Soccer field reseeded with Bahia.
- Annuals installed.
- Crape Myrtles hit by vehicle on Lockwood were salvaged, replanted and staked.
- Dead Pine tree behind main entrance sign removed.
- Seminole County inspected sidewalks throughout Carillon and will grind trip hazards accordingly.
PROPOSAL REVIEW The following items are presented herein for your review: - Fountain Maintenance
- The Board approved the maintenance plan presented by Lake Masters in the amount of $300.00 annually. Maintenance will include cleaning the fountain’s lights and intake, and testing the power to the light cable and control panel. The fountain will also be relocated one house-length into the lake to avoid overspray to the surrounding properties.
- Landscaping
- Playground Mulch
- Motion was made by Marylee Kraus and seconded by Ken Hofer to approve Grasshoppers’ quote 1185 in the amount of $10,725.00 to supply and install playground mulch to each of the playgrounds. Motion carried unanimously.
- Sod Installation (Hog Activity)
- Per Grasshoppers’ belief that the areas damaged by the wild boar activity will self correct over time, the Board instructed Grasshoppers to “tamp” or compress the area.
- St. Augustine Installation at B.O.T. “C”
- Motion was made by Ken Hofer and seconded by Pete Alvarado to approve Grasshoppers’ quote 1217 in the amount of $2,590.00. Motion carried unanimously.
- St. Augustine Installation at B.O.T. “G”
- Motion was made by Ken Hofer and seconded by Marylee Kraus to approve Grasshoppers’ quote 1218 in the amount of $840.00. Motion carried unanimously.
- Landscaping at Hunters Stand island
- Due to the lack of irrigation in the area, the Board did not approve this modification.
- Motion was made by Ken Hofer and seconded by Pete Alvarado to approve the irrigation repairs listed below, totaling $2,928.00. Motion carried unanimously.
- Timer “E” – Quote 1158 in the amount of $174.50.
- Timer “F” – Quote 1180 in the amount of $648.50.
- Timer “H” – Quote 1188 in the amount of $435.00.
- B.O.T. “B” – Quote 1191 in the amount of $85.00.
- B.O.T. “C” – Quote 1192 in the amount of $460.00.
- Timer “A” – Quote 1193 in the amount of $295.00.
- B.O.T. “D” – Quote 1194 in the amount of $180.00.
- B.O.T. “A” – Quote 1196 in the amount of $650.00.
NON-COMPLIANCE June Non-Compliance Report was review. There were no Final Notice Expirations to review. Response to Verified Complaint against 4450 Drayton Lane was reviewed. The Board did not concur with the homeowner’s response and instructed Management to proceed with enforcement through the Attorney. Extension Requests: - The Board approved the request submitted by 3869 Becontree Place. The homeowner has until July 31, 2011 to make all necessary repairs to their lawn.
- The Board approved the request submitted by 1318 Hampstead Terrace.
- The Board approved the request submitted by 1580 Hunters Stand Run. The homeowner has until mid-August to satisfy all lawn repairs.
Mediation in the covenant enforcement matter against 4461 Drayton Lane is scheduled for Tuesday, July 26, 2011. The Board voted to file suit against 1546 Hunters Stand Run for breach of their Mediation Agreement. The Board reviewed a legal opinion from the Association Attorney regarding citing owners for violations not visible from the roadway or front of properties.
ARCHITECTURAL REVIEW Several ARB applications were reviewed.
NORTHVIEW PROJECT Detailed documents are available on the Carillon website.
OLD BUSINESS Rental Restrictions Amendment – When the weather becomes cooler, Management will orchestrate an outdoor signing event. Wild Boars – Due to the start of the rainy season, the Boars have relocated. NEW BUSINESS There was no new business discussed.
ADJOURNMENT There being no further business to come before the Board, motion was made by Ken Hofer and seconded by Marylee Kraus to adjourn the meeting of the Carillon Residential Community Association at 9:30 PM. Motion carried unanimously. Respectfully Submitted:
Anne M. Smith, LCAM Pinnacle Property Management, LLC
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