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Carillon Community Residential Association, Inc. BOARD OF DIRECTORS MEETING May 18, 2011
Seminole County Sheriff’s Office 1225 East Broadway Street Oviedo, FL 32765
Board Members in Attendance: Ken Hofer, Pete Alvarado and Marylee Kraus Board Members Absent: Scott Byers and Lou Sposato Pinnacle Staff in Attendance: Anne M. Smith, LCAM
Meeting was called to order at 7:08 PM. Quorum was verified. Meeting was properly noticed.
OPEN FORUM Mike Dever of 3630 Foxcroft Circle addressed the Board regarding his neighbor’s alleged noisy pool pump. Mr. Dever further stated the police and Code Enforcement have been no help. Ken Hofer explained the Association has little recourse if the police and Code Enforcement cannot act. Mr. Dever was told to supply the Association with a report from a professional which measures decibels before further enforcement can be conducted. Bob Conrad of 3266 Lordmall Court supplied the Board and Management with a list of issues he is concerned about, namely trespassing at Lake Kensington, the boar trapper and lack of communication between the Board and homeowners. Ken Hofer will meet with Mr. Conrad to further discuss these issues and to tour the area around the lake. Richard Maggard of 1942 Westbourne Drive would like the Board to install No Trespassing signs at the lake near the gazebo to decrease unauthorized activity such as fishing and motor biking. Gail Maggard of 1942 Westbourne Drive requested a stop sign be placed at the intersection of Westbourne Drive and Scout Oak Loop. Anne Smith will contact the county to request a stop sign. Sam Salloum of 1930 Westbourne Drive had similar concerns regarding illegal go-carts and speeding. Mr. Salloum would like to see increased signage prohibiting trespassing. Street parking was also addressed. Wayne Kirkland of 1759 Carillon Park Drive informed the Board the fence at the soccer field is loose and needs to be tightened. In addition, the street sign at Red Bridge and Carillon Park Drive is falling and needs to be reattached. Carmen Sosa of 3728 Becontree Place expressed concerns in the past regarding the entrance to Madison Park and has not seen any improvement to the landscaping. Landscaping Chair Barry Supersano explained the community recently hired a new landscaper and the area will be addressed. Kathy Pateracki of 1519 Carillon Park Drive would like a No Parking sign installed on the striped region of the newly paved area on Carillon Park Drive.
MINUTES Motion was made by Ken Hofer and seconded by Pete Alvarado to approve the April 20, 2011 Minutes as written. Motion carried unanimously.
FINANCIALS Motion was made by Ken Hofer and seconded by Pete Alvarado to approve the April financials as presented. Motion carried unanimously.
COLLECTIONS The Collection Status Report as prepared by the Taylor & Carls was reviewed. Board Action Requests: - Confirmation of Collection Policy – The policy listed on the Association website will be amended to reflect the verbiage in the community documents.
- 3272 Lordmall Court – The Attorney will be instructed to draft a claim of lien and issue a demand letter since the homeowner has defaulted on his payment plan.
MANAGER’S REPORT
GROUNDS & MAINTENANCE The following items were identified and addressed: - Mulch installation was completed.
- Irrigation repairs were completed.
PROPOSAL REVIEW The following items are presented herein for your review: - Motion was made by Ken Hofer and seconded by Pete Alvarado to ratify approval to retain Grasshoppers as new community landscaper. Motion carried unanimously.
- Grasshoppers’ Contract was executed by President Ken Hofer. Grasshoppers will commence grounds and irrigation maintenance on May 21, 2011.
- Sod, Flax Lily and mulch replacement at Bell Tower
- Motion was made by Ken Hofer and seconded by Marylee Kraus to approve Grasshoppers’ proposal in the amount of $742.00. Motion carried unanimously.
- Pixie Lorapetalum installation behind Bell Tower
- Motion was made by Ken Hofer and seconded by Pete Alvarado to approve Grasshopper’s proposal in the amount of $1,101.00. Motion carried unanimously.
- St. Augustine sod installation in various areas in the community, including entrance to soccer field Dorchester median, center median along Lockwood between Dorchester and Brighton Park, second Brighton Park entrance, and Bell Tower entrance on right hand side.
- Motion was made by Ken Hofer and seconded by Marylee Kraus to approve Grasshoppers’ proposal in the amount of $2,324.00. Motion carried unanimously.
- Re-seed soccer field with Bermuda Grass
- Motion was made by Ken Hofer and seconded by Pete Alvarado to approve an amount NTE $1,500.00. Motion carried unanimously.
- Motion was made by Ken Hofer and seconded by Marylee Kraus to approve Grasshoppers’ proposal to install 14, 3-gallon Bougainvillea at the soccer field in the amount of $238.00. Motion carried unanimously.
- Motion was made by Ken Hofer and seconded by Marylee Kraus to approve Grasshoppers’ proposal to install 6, 3-gallon Ligustrum trees at the Brighton Park entrance in the amount of $78.00. Motion carried unanimously.
- Motion was made by Ken Hofer and seconded by Marylee Kraus to approve Grasshoppers’ proposal to install boulders in the amount of $300.00. Motion carried unanimously.
NON-COMPLIANCE April Non-Compliance Report and Final Notice Expirations were reviewed. Motion was made by Pete Alvarado and seconded by Marylee Kraus to 8 homes over to the Association Attorney for various ongoing non-compliance issues. Motion carried unanimously. Extension Request for 3396 Foxcroft Circle was approved. The homeowner has until July 21, 2011 to bring his lawn into compliance. Extension Request for 2069 Westbourne Drive was approved. The homeowner has until July 1, 2011 to bring his lawn into compliance. The Board reviewed correspondence from 3834 Regents Way regarding a basketball goal outside the home. The Board sympathized with the homeowner but decided she must move the hoop inside each evening or remove it completely. The Board reviewed a legal opinion regarding the obligation of the Association to record a Satisfaction of Judgment relating to issues at 4522 Bond Lane. As a result, motion was Ken Hofer and seconded by Pete Alvarado to accept the homeowner’s payment and execute a satisfaction to be recorded in the public records. Motion carried unanimously.
ARCHITECTURAL REVIEW Several ARB applications were reviewed.
NORTHVIEW PROJECT Detailed documents are available on the Carillon website.
OLD BUSINESS Rental Restrictions Amendment - The Board reviewed a sample letter drafted by Management to send to all homeowners regarding the Amendment vote. Management will send the letter to the Association Attorney for their review prior to mailing to all homeowners. Wild Boars - Motion was made by Pete Alvarado and seconded by Ken Hofer for the trapper to cease further trapping as of June 15. ADJOURNMENT There being no further business to come before the Board, motion was made by Ken Hofer and seconded by Pete Alvarado to adjourn the meeting of the Carillon Residential Community Association at 9:47 PM. Motion carried unanimously.
Respectfully Submitted:
Anne M. Smith, LCAM Pinnacle Property Management, LLC |
