|
January 21st Meeting Minutes |
 |
 |
 |
|
Written by Webmaster
|
|
Friday, 13 March 2009 12:06 |
|
Carillon Community Residential Association, Inc.
Board of Directors Meeting
January 21, 2009
Seminole County Sheriff’s Office
1225 East Broadway Street
Oviedo, FL 32765
6:30 PM
Board Members in Attendance: Ken Hofer, Marylee Kraus, Pete Alvarado, Karl Burgunder, Lou Sposato
Management Staff in Attendance: Anne Smith, Pinnacle Property Management
The meeting was called to order at 6:30 P.M. Quorum was verified.
This was the reconvened Annual Meeting from December 29, 2008. At that meeting, the required quorum of the membership was not present (in person or by proxy) so as to conduct the meeting. The Annual Meeting was then rescheduled to be conducted at the association’s regular monthly meeting in January.
In the absence of a quorum of the membership, the meeting was closed at 6:33PM.
Board of Directors Meeting was then called to order at 6:33PM
Quorum was verified and notice was posted 48 hours in advance.
First order of business was to ask if there were any homeowners present who were interested in serving on the Board. In the absence of any other volunteers, Lou Sposato was appointed to a three-year term on the Board of Directors. This was the only position open at this time. Lou accepted the appointment and will continue to serve as Treasurer.
GUEST SPEAKER
Elizabeth Purcell of Aquatic Biologists presented her firm’s qualifications and proposed a water treatment plan as well as installation of additional carp in the retention ponds.
Ken Hofer requested management procure eight (8) “Private Property – Carillon Residents Only” signs to be posted in various locations throughout the community so as to limit non-residential use of the association amenities.
Motion was made by Ken Hofer and seconded by Marylee Krause to accept the minutes from the December 3, 2008 Board of Directors meeting with two modifications regarding Randy Morris! Title and approval of $750.00 to cover the cost of achieving reconciled financials from previous management company. Motion carried unanimously.
AUDIT REVIEW
The CCRA engaged HMS CPA’s to conduct the audit of the transition from Greystone to CMS, and the transition from CMS to Pinnacle. Findings concluded that, while there were substandard bookkeeping practices, there was no true theft involved. CMS did not conduct any financial reconciliation and co-mingled all association funds rather than separating Reserves, Operating and Special Assessment accounts. This is part of what Pinnacle’s staff will be rectifying in the coming weeks.
The Board requested Pinnacle provide a spreadsheet indicating all monies collected (past due and current assessments) for each month since taking over the accounts. (Attached)
RECREATION COMMITTEE
Mike Willover, Carillon Resident, addressed the Board regarding his team’s (Seminole Lacrosse Club) use of the CCRA Soccer fields. Karl Burgunder asked if Mr. Willover would be interested in heading up an ad-hoc committee to establish reasonable hours and usage so as to have documentation as to approved (permitted) use of the field. Individuals desiring to use the field would be referred to Mike for possible scheduling. Karl will refer Bob Hapgood to Mr. Willover to coordinate this initiative. The field should not be scheduled for any more than 50% of the time so as to allow all residents access.
The soccer goals were recently outfitted with new nets. The goals themselves should be anchored to the ground. Management will coordinate with Mike Willover and an appropriate vendor to accomplish this task.
BELL TOWER
Management was requested to contact the bell tower vendor to investigate possible malfunctioning bell tones. It was reported that there may be a “dragging sound” during some songs.
INSURANCE
Karl Burgunder proposed a Resolution (attached) to extend indemnity to committee members effective immediately. Motion was made by Ken Hofer and seconded by Lou Sposato to approve and execute the Resolution as presented. Motion carried unanimously.
LANDSCAPE REPORT
Barry Supersano addressed the Board and stated he was looking forward to several new landscaping installs this year. Barry will work with Girard regarding the $2,145.00 received from AT&T for the landscaping of the easement.
December irrigation repair proposals are to be voided because of the “Track, Locate & Repair” line items which are not approved. Randy Girard agreed in December 2008 not to charge CCRA for irrigation inspections and these charges are clearly in error.
The Madison Park well proposal (approximately $9,800.00) will be funded through irrigation reserves. This will eliminate the City Water for Madison Park. The Board suggested an updated proposal with diagram for possible installation in March 2009.
PROPOSAL REVIEW
Motion was made by Ken Hofer and seconded by Lou Sposato to accept the proposal from Aquatic Biologists for monthly pond maintenance. Motion carried unanimously.
Management was instructed to have the two missing letters from the Red Bridge monument (D & G) replaced). Investigate alternative monument signage that would be less likely to be vandalized.
Motion was made by Lou Sposato and seconded by Ken Hofer to approve the proposal from Pressure Cleaning Professionals to pressure wash the common areas throughout the community. This project will be payable at a rate of 50% upon completion (approximately 3-4 weeks from start) and the remaining payable at $1,000.00 per month until paid in full. Motion carried unanimously.
Motion was made by Ken Hofer and seconded by Pete Alvarado to approve the proposal from Notaro, Inc. to repair the fence at the tennis court (50’) and the Westhampton Tot Lot (50’). Motion carried unanimously.
ADJOURNMENT
There being no further business to come before the Board, a motion was made by Ken Hofer and seconded by Karl Burgunder to adjourn the meeting of the Carillon Residential Community Association at 9:00pm. Motion carried unanimously. |
|
Last Updated ( Friday, 03 April 2009 07:20 )
|
