CARILLON COMMUNITY RESIDENTIAL ASSOCIATION
Minutes for the Board Meetings for 2004
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
ORGANIZATIONAL MEETING
DECEMBER 6, 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held their organizational meeting immediately following the annual meeting on December 6, 2004, at the Holiday Inn Selects 12125 High Tech Avenue Orlando, Florida. Board members present were Jay Dunn, Karen Hufman and Teresa Takac. Tom Piotrowski, Association Manager represented Attwood-Phillips Inc. (A-P) along with Paul Wean, Association Attorney. Call to Order
Paul Wean called the meeting to order at 11:10 p.m.
Organization of Officers
The following nominations were made:
Jay Dunn as President
Karen Hufman as Vice President
Teresa Takac as Secretary
Karen Hufman as Treasurer The vote was unanimous. Legal Issues
The Board asked that they have a closed legal meeting with Paul Wean to discuss all open legal issues for the association at his earliest convenience. Committee Chair Appointments
Barry Supersano was appointed as Landscape Committee Chair. Lisa Tooke was appointed as Recreation Committee Chair. Adjournment
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
NOVEMBER 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on November 24, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Tom Piotrowski, Association Manager represented Attwood-Phillips Inc. (A-P). Homeowner’s Matters/Call to Order
There were numerous homeowners present to address their concerns regarding the 2005 budget. Sharon Browder called the meeting to order at 6:30 p.m. 2005 Budget
Roman Kosarzycki made a motion to accept the 2005 proposes budget. The motion was seconded by Barry Supersano and the motion passed with a vote of 2-1.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
OCTOBER 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on October 27, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Tom Piotrowski, Association Manager represented Attwood-Phillips Inc. (A-P). Homeowner’s Matters/Call to Order
There were no homeowners present. Sharon Browder called the meeting to order at 6:30 p.m.
Acceptance of Minutes
The September Minutes were approved without comment. Barry Supersano made the motion to accept, the motion was seconded by Roman Kosarzycki and the vote was unanimous.
Financial Report
Roman Kosarzycki reviewed the September Financials. Roman mentioned that the operating funds are becoming very small and that the Board would have the budget meeting at the November Board meeting.
Management Report
The Management Report was given by Tom Piotrowski.
COMMITTEE REPORTS a. ARB/Covenants Committee – Jack Browder reported that he was advised via e-mail about the violations present at 4555 Bond Lane.
b. Community Events – No report.
c. Landscape Committee – No report.
d. Recreation Committee – No report. ESSENTIAL ITEMS a. 2005 Budget – Sharon Browder made a motion to approve the 2005 Budget approved at November’s Board meeting. The motion was seconded by Barry Supersano and the vote was unanimous.
b. Brick Wall Contractors – Tom is still waiting on a couple final bids. As soon as a settlement is received we will be able to move forward.
c. Playground/Tennis Court Trespassing – Barry Supersano and Tom have both called the Sherriff for trespassers on the common property inside Carillon. They were asked not to come back to the property by the sheriff. However, the sheriff did stress that “No Trespassing” signs do need to be posted as soon as possible FUNDAMENTAL ITEMS –
a. Status of Playgrounds – The playgrounds are complete with the exception of the replacement of the picnic tables. AESTHETICS – None. Adjournment
There being no further business, Roman Kosarzycki moved to adjourn the meeting. The meeting was adjourned at 8:20 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
SEPTEMBER 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on September 29, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Tom Piotrowski, Association Manager and Megan Taylor, Association Manager’s Assistant represented Attwood-Phillips Inc. (A-P). Homeowner’s Matters/Call to Order
There were no homeowners present. Sharon Browder called the meeting to order at 6:37 p.m.
Acceptance of Minutes
The August Minutes were approved without comment. Sharon Browder made the motion to accept, the motion was seconded by Barry Supersano, vote was unanimous.
Financial Report
Roman Kosarzycki reviewed the August Financials. Roman mentioned that the hurricane clean ups have hit the 2004 budget really hard. The association has spent over $75,000 in clean ups. The clean up from Jeanne has yet to be done. Sharon Browder moved to approve the August financials, the motion was seconded by Barry Supersano, vote was unanimous.
Management Report
The Management Report was given by Tom Piotrowski. Tom sent a letter to ProScape disputing “hurricane clean up” charges, there was no BOD approval for those additional costs per their contract with Carillon. ProScape has also been sent a letter asking them to go month-to-month with landscaping as of October 1st. They are contesting that they were not properly notified in writing. Tom is going to check with the association’s attorney, but using the faxed work order system there are still several issues that are unresolved. Girard Enviornmental and Central Florida Landscaping both submitted bids for the 2005 landscape maintenance. A phone call was made to Randy Girard to clarify whether the bid was an all inclusive fixed price contract. Randy Girard confirmed to the Board that that was, in fact, true. Barry Supersano made a motion to accept Girard Enviornmental’s contract as of November 1st, after consulting with legal counsel regarding the current contract with ProScape. Roman Kosarzycki seconded the motion and the motion passed unanimously.
The Madison Park bridge has been completed. The drainage at the Ballfield Playground was started this week by ProScape. The lake clean up has been addressed with Aquatic Biologist, but they have not responded to Tom’s initial inquiry. The annual meeting space will be reserved by the beginning of next month for the Holiday Inn UCF at 12125 High Tech Ave. across S.R. 434 from UCF. A request to have all the broken street lights addressed by Progress Energy was recently submitted and there is also a need to have the street signs addressed. The county is only addressing particular situations at this time and these signs that will have to be identified individually. The wooden street signs will have to be replaced/repaired at the association’s expense.
COMMITTEE REPORTS a. ARB/Covenants Committee – There are no volunteers at this time to make contributions to the website from this committee. The committee is in favor of a newsletter, but does not have a volunteer for the newsletter either. Regular violations have been suspended for the time being while people address roof and home damage from the hurricanes. b. Community Events – No report. c. Landscape Committee – Signs are needed for the new playgrounds as well as a sign for the Ballfield parking lot stating “NO DUMPING.” Sod is also in high demand and short supply in order to finish the drainage project at the Ballfield. d. Recreation Committee – No report. ESSENTIAL ITEMS a. Hurricane Charlie Damage – Discussed previously in Management Report. b. 2005 Budget – Discussion ensued. The Board asked for an extra meeting next month in order to work through the budget after looking at how much it might cost the association for all the hurricane damage. c. Status of Playgrounds – The Stratton Woods playground is completed and the Ballfield playground is pending the completion of the drainage system and fencing. d. Fencing - Dan Faint is working on the fencing at the Ballfield. e. Bridges – Addressed previously in the Management Report f. Picnic Tables – Tabled. FUNDAMENTAL ITEMS – None. AESTHETICS – None. Adjournment
There being no further business, Sharon Browder moved to adjourn the meeting, the motion was seconded by Roman Kosarzycki. The meeting was adjourned at 9:18 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
AUGUST 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on August 25, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Tom Piotrowski represented Attwood-Phillips Inc. (A-P). Homeowner’s Matters/Call to Order
There were no homeowners present. Sharon Browder called the meeting to order at 6:39 p.m.
Acceptance of Minutes
The July Minutes were approved without comment. Barry Supersano made the motion to accept, the motion was seconded by Sharon Browder, vote was unanimous.
Financial Report
Roman Kosarzycki reviewed the July Financials. Roman had a question about why the financials showed an income/expense statement showed an outstanding assessment line total for $59,000. Tom reported that the accrual accounting system would allow the board to accrue and depreciate their expenses from year to year. Tom said he would get a copy of a blank accrual statement to compare to the cash accounting system they are currently using. Sharon moved to approve the July financials, the motion was seconded by Barry Supersano, vote was unanimous.
Management Report
The Management Report was given by Tom Piotrowski. Sharon Browder made a motion was made to postpone the annual meeting to December 6 due to hurricane Charlie. The motion was seconded by Barry Supersano, vote passed unanimously. Tom was asked to order four permanent signs for both sides of the northern and southern entrances along Lockwood to notify residents of the annual meeting.
COMMITTEE REPORTS a. ARB/Covenants Committee – No report. b. Community Events – No report. c. Landscape Committee – The committee asked for additional funds for the landscape budget next year. d. Recreation Committee – No report. ESSENTIAL ITEMS a. Hurricane Charlie Damage – Tom drove through the association on Tuesday, August 17th and took approximately 130 pictures of the damage around the association. Tom has filed a claim with the Nationwide for the hurricane damage. Tom is currently waiting for an adjuster to contact him regarding this claim. The following is a brief list of general items that Tom noticed: - Belltower lights are on in the daytime
- Debris in all lakes
- Westhampton entrance light on in daytime
- Around Brighton Lake 20+ trees down
- Near Soccer field 35 mph sign is damaged
- Debris cleanup on tennis courts
- No Outlet (near tennis court) sign leaning on Lockwood
- Median signs are down across from tennis court
- 2 pedestrian crossing signs leaning from tennis court to Redbridge entrance
- Parking violation sign at Madison Park entrance
- Debris removal along McCulloch
- Both Welcome to Carillon signs heading North and South along Lockwood
- Westhampton picnic area 14+ trees down or damaged
- 8 trees damaged between Redbridge and Brighton Park
- 5-6 trees down at bridge between Redbridge and Brighton Park
- 7 trees down at Lake Kensington
- 2 trees down at Lake Jean
- 7 trees down at Lake Lexington
- At end of Redbridge run three reflective signs (2 are twisted, 1 is completely gone)
- 20 trees have been removed from Lockwood Blvd.
b. 2005 Budget – Tom discussed the importance of re-evaluating the budget and to make sure we are accruing for Carillon’s future expenses appropriately. c. Status of Playgrounds – The Stratton Woods playground is completed and pending final inspection. d. Fencing - Dan Faint is coming along nicely with all the fencing. He has done some minor fence repair and worked on bottom rails to all the fencing at the playgrounds. e. Bridges – The bridge at Redbridge has been completed. The pressure treated wood needs to be painted to match the grey color of the synthetic parts of the bridge. f. Picnic Tables – In the future we need to obtain estimates to have new picnic table installed. FUNDAMENTAL ITEMS – None. AESTHETICS – None. Adjournment There being no further business, Sharon Browder moved to adjourn the meeting, the motion was seconded by Roman Kosarzycki. The meeting was adjourned at 8:18 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
JULY 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on June 30, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Tom Piotrowski represented Attwood-Phillips Inc. (A-P). Homeowner’s Matters/Call to Order A homeowner came and presented information from a meeting he attended with regard to the UCF Master Plan. Sharon Browder called the meeting to order at 7:04 p.m. Acceptance of Minutes
The June Minutes were approved without comment. Barry Supersano made the motion to accept, the motion was seconded by Roman Kosarzycki, vote was unanimous.
Financial Report
Roman Kosarzycki reviewed the June Financials. Roman had a question about why the financials showed an income/expense statement showed an outstanding assessment loine total for $59,000. Tom said that he would look into this issue and get back to Roman. Roman Kosarzycki moved to approve the May financials, the motion was seconded by Barry Supersano, vote was unanimous.
Management Report
The Management Report was given by Tom Piotrowski. Roman Kosarzycki moved to approve the Management Report, the motion was seconded by Barry Supersano, vote was unanimous.
COMMITTEE REPORTS
a. ARB/Covenants Committee – No report.
b. Community Events – No report.
c. Landscape Committee – Barry Supersano asked that the money be taken from the money for mulching because it doesn’t need to be
used and use it instead for replacement landscaping issues.
d. Recreation Committee – No report. ESSENTIAL ITEMS a. Status of Playgrounds – Tom reported that the Redbridge and Westhampton playgrounds have been finished. The Stratton Woods and Ballfield playgrounds 0should be the next to be installed. Before the Ballfield playground can be installed we need to finish the proposed drainage work by ProScape. b. Bridges – The Board reviewed the three proposals for the reconstruction of the Redbridge and Madison Park bridges. Barry Supersano made the motion to accept the Property Doctor’s proposal to reconstruct the two bridges with synthetic wood. Roman Kosarzycki seconded the motion, the vote was unanimous. c. Tennis Court Nets - Tom contacted Lee from Nidy and he should be installing a new net in the near future. fundamental items a. Tennis Court Refinishing – The Board thought this item should budget for this work in 2005. Tom advised that if they waited too long it could be a greater expense. AESTHETICS – a. Entrance Wall Tile/Lighting – Barry Supersano and Tom have spoken to Dave Kohler with ProScape to have him come to a board meeting and demonstrate lighting for the entrance signs. Adjournment There being no further business, Roman Kosarzycki moved to adjourn the meeting, the motion was seconded by Sharon Browder. The meeting was adjourned at 8:24 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
JUNE 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on June 30, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Barry Supersano and Roman Kosarzycki. Tom Piotrowski represented Attwood-Phillips Inc. (A-P). Homeowner’s Matters/Call to Order
There were no homeowners’ matters this month so the board meeting was called to order at 6:30 p.m. Acceptance of Minutes
The May Minutes were approved without comment. Roman Kosarzycki made the motion to accept, the motion was seconded by Barry Supersano.
Financial Report
Roman Kosarzycki reviewed the May Financials. Roman Kosarzycki moved to approve the May financials, the motion was seconded by Barry Supersano.
Management Report
The Management Report was given by Tom Piotrowski. Roman Kosarzycki moved to approve the Management Report, the motion was seconded by Barry Supersano.
COMMITTEE REPORTS a. ARB/Covenants Committee – No report. b. Community Events – No report. c. Landscape Committee – Barry Supersano reported that the dead junipers in the center median will be pulled out and replaced. d. Recreation Committee – No report. ESSENTIAL ITEMS a. Playgrounds – Tom reported that the playground equipment has been ordered and that he was making final arrangements with Gametime. Frater Enterprises has removed the old playground equipment. b. Fencing (Playgrounds and Baseball Field) – Tom presented the three fencing contractors’ proposals to the board. Discussion ensued. Barry Supersano made the motion to approve Dan Faint to do the fencing repairs at the Tennis Courts at the Ball Field, the Stratton Woods Playground, the Westhampton Playground and Tennis Courts, the Redbridge Playground, and the Ball Field and the adjoining Playground, Roman Kosarzycki seconded the motion. c. Bridges – Tom was asked to obtain bids from contractors to rebuild both the Madison Park and the Redbridge Village bridges using pressure treated and synthetic lumber. d. Meeting Date for July – Tom asked that the July Board meeting be moved to the last Monday of the month due to some scheduling conflicts. The new meeting date will be Monday, July 26, 2004 at 6:30 pm. fundamental items a. Tennis Court Nets – A motion was made to replace the damaged tennis court nets and repair the other nets by Roman Kosarzycki, the motion was seconded by Barry Supersano. AESTHETICS – a. Entrance Wall Tile/Lighting - Topic was tabled. b. Belltower Survey Results – 54 people voted to change the color of the belltower. 5 people voted to keep the color the same. Motion was made to repaint the belltower by Roman Kosarzycki, the motion was seconded by Barry Supersano. Adjournment
There being no further business, Barry Supersano moved to adjourn the meeting, the motion was seconded by Roman Kosarzycki. The meeting was adjourned at 8:39 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
APRIL 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on April 28, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Jack Browder represented the ARB/Covenants Committee, Elizabeth Hughes represented the Recreation Committee and Carol Code who represents the Community Events Committee dropped off her Easter and Garage Sale receipts for reimbursement, and Chris Kraftchick, the Webmaster for Carillon. Marie McLaughlin, Roger and Rosemary Phillips and Tom Piotrowski (new Association Manager) represented Attwood-Phillips Inc. (A-P). There were not homeowners’ matters this month so the board meeting was called to order at 6:30 p.m. The March Minutes were tabled until next month, because of the paragraph on the second page regarding the belltower repainting. Roman Kosarzycki reviewed the March Financials. Sharon Browder moved to approve the March Financials which motion was seconded by Barry Supersano and passed unanimously. Tom Piotrowski was introduced to the BOD by Roger and Rosemary Phillips as the new Association manager for Carillon because Marie McLaughlin was leaving A-P. Tom then spoke about himself. Roman Kosarzycki requested that expectations from both parties be included on next month’s Agenda. COMMITTEE REPORTS –
ARB/Covenants Committee – Jack Browder reported for the committee and advised A-P that there were some changes to the committee list. A-P to update the list with the new information and resend the list to the committee members.
Community Events – Carol Code submitted her receipts for reimbursement for the Community Garage Sale and Easter Event.
Landscape Committee – Barry Supersano reported for the committee. Elizabeth Hughes reported that there was a dead tree in Heronwood that needed to be removed.
Recreation Committee – Elizabeth Hughes asked about the replacement of the picnic tables in the picnic area in Westhampton. A-P advised that API Maintenance was looking for sturdy picnic tables and as soon as they were located they would be installed and the old tables removed. Chris Kraftchick reported about the Website. Discussion regarding having a banner made stating “VISIT THE NEW CARILLONHOA.COM WEBSITE” (3 feet tall, 10 feet wide, white with the Carillon green letters) that could be hung at the ballfield or at the belltower periodically throughout the year. A-P to get a price for the banner and email to BOD. Discussion regarding the Carillon Chronicle. Chris advised that scanning the newsletter was not working and it would be better if it was typed and then sent to Chris. Rosemary Phillips stated that A-P could get the information typed and sent to Chris. Roger Phillips suggested a monthly manager’s column for the website by Tom Piotrowski. UNFINISHED BUSINESS – DELINQENCIES – the Delinquency Report is outlined in the Management Report. A-P advised that the checked accounts on the current delinquency report had been forwarded to the Association attorney for collections. Discussion regarding the entrance and village tiled walls and letters. A-P advised that vendors had been contacted for proposals and the proposals should come in soon. As soon as received, A-P to email to BOD for review and possible email vote approval which could be ratified at the next BOD meeting. Discussion regarding new lighting at the entrance and village entrances. A-P advised that vendors had also been contacted for proposals and the proposals should come in soon. As soon as received, A-P to email to BOD for review and possible email vote approval which could be ratified at the next BOD meeting. Discussion regarding the Madison Park Bridge. A-P to research different types of materials and prices and follow up with proposals. Sharon Browder stated that the “R” at Brighton II did not look right that was installed by Supersonic Signs. A-P to contact Supersonic to have them come to the property and paint the sides of the letter prior to payment being made. A-P advised that many marquee village lights were out. The BOD unanimously authorized API Maintenance to install new bulbs and repair any lights that were hanging off their posts in the ground. A-P also advised that vendors had been met on property to review the lighting at the marquees and expected the proposals to be in soon, as well. A-P to contact Southern Lighting to ask if they would install a demo so the BOD could review prior to making a final decision. NEW BUSINESS – Kevin Hales with PROscape’s Irrigation Division was in attendance to discuss the problems with the irrigation system. Kevin asked for a $550.00 per month allowance for irrigation heads. Barry Supersano moved to approve this increase which motion was seconded by Roman Kosarzycki and passed unanimously. PROscape to send a letter for the increase to $550.00 per month exclusively for the irrigation head replacements. Kevin to also provide a map of the irrigation system so irrigation breaks in the system can be tracked. Discussion regarding the Agenda. Roman Kosarzycki stated that he would like to see a prioritized list of items to be replaced or repaired. Safety being the first issue, replace and repair the second and aesthetics being the last. The Agenda should include a Projects List and the status of the projects as well. Discussion regarding UCF Concert Noise. Roman advised the he would like to see the email which reported the event posted on the Website. Discussion regarding the survey regarding the belltower was posted on the Website. Barry Supersano moved to approve the survey to continue to stay on the Website which motion was seconded by Roman Kosarzycki. There being no further business, Roman Kosarzycki moved to adjourn the meeting which motion was seconded by Barry Supersano and passed unanimously. The meeting was adjourned at 9:30 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
MARCH 2004
MINUTES
The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on March 24, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Jack Browder represented the ARB/Covenants Committee. Marie McLaughlin represented Attwood-Phillips Inc. (A-P). Several homeowners were present for the open forum regarding a home in Hunters Stand that was in very bad shape. The BOD unanimously agreed to have the Association attorney continue the lawsuit against this homeowner. The Open Forum was then closed and Sharon Browder called the board meeting to order at 7:00 p.m. Roman Kosarzycki moved to approve the previous meeting’s Minutes which motion was seconded by Sharon Browder and passed unanimously. Discussion regarding the January and February Financial Reports. Sharon Browder moved to approve both reports which motion was seconded by Barry Supersano and passed unanimously. Roman Kosarzycki moved to approve cleaning up the Financial Reserve accounts which motion seconded by Barry Supersano and passed unanimously COMMITTEE REPORTS – ARB/Covenants Committee – Jack Browder stated that some homeowners had volunteered for the ARB / Covenants Committee and would be at the next meeting. Community Events – The Community Garage Sale is scheduled for Saturday, March 27, 2004 from 8:00 a.m. to 2:00 p.m. Landscape Committee – Barry Supersano reported for the committee. Items scheduled, lake cleanup, pine trees, rain sensors and the annuals are schedule within the next two weeks. Recreation Committee – No report this month. UNFINISHED BUSINESS – DELINQENCIES – the Delinquency Report is outlined in the Management Report. A-P to run an aged delinquency report through March 31, 2004. Roman Kosarzycki moved to approve sending any homeowners that have not paid their assessment to the Association attorney for collections which motion was seconded by Barry Supersano and passed unanimously. Discussion regarding the entrance and village tiled walls and letters. A-P to contact vendors for proposals. Discussion regarding new lighting at the entrance and village entrances. A-P to contact PROscape regarding lighting issues and other vendors. Discussion regarding the Madison Park Bridge. A-P to follow up with proposals. NEW BUSINESS – Discussion regarding the color of the belltower. Roman Kosarzycki moved to approve posting a survey on the Website regarding input from homeowners for the color of the belltower which motion was seconded by Barry Supersano. Sharon Browder was against the survey. There being no further business, Sharon Browder moved to adjourn the meeting which motion was seconded by Roman Kosarzycki and passed unanimously. The meeting was adjourned at 8:50 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
FEBRUARY 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on February 25, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder and Roman Kosarzycki. Jack Browder represented the ARB/Covenants Committee. Chris Kraftchick, Carillon’s new Webmaster was present. Marie McLaughlin represented Attwood-Phillips Inc. (A-P). No homeowners were present for the open forum so Sharon Browder called the meeting to order at 6:38 p.m. Roman Kosarzycki moved to approve the previous meeting’s Minutes which motion was seconded by Sharon Browder and passed unanimously. Discussion regarding the Financial Report. Roman Kosarzycki did not receive his January Financials therefore the January Financials to be tabled until next month. A-P to resend the January Financial Report to Roman. COMMITTEE REPORTS – ARB/Covenants Committee – Jack Browder stated committee did not have a quorum. A-P to send out copies of the infraction log to committee members. Community Events – No report this month. Landscape Committee – No report this month. Recreation Committee – No report this month. UNFINISHED BUSINESS – DELINQENCIES – the Delinquency Report is outlined in the Management Report. Discussion regarding the new colors for the marquee wall keystones. The BOD unanimously agreed that JSB Sales would repaint the keystones as soon as the final color had been chosen. NEW BUSINESS – Discussion regarding the missing “R” for the Brighton Park Phase II entrance marquee that is missing. A-P to check with two other sign companies for comparable bids. Discussion regarding replacing the Madison Park bridge. A-P to obtain proposals from general contractors using the photo included in the BOD packages. Discussion regarding the tile on the marquee entrances. A-P to check with tile specialists for opinions for repairs and/or replacements of the tile. Chris Kraftchick reviewed and explained the new Website. There being no further business, Roman Kosarzycki moved to adjourn the meeting which motion was seconded by Sharon Browder and passed unanimously. The meeting was adjourned at 8:10 p.m.
CARILLON COMMUNITY RESIDENTIAL ASSOCIATION, INC.
BOARD OF DIRECTORS' MEETING
JANUARY 2004 MINUTES The Carillon Community Residential Association, Inc., Board of Directors (BOD) held a regular meeting on January 28, 2004 at 6:30 p.m., at the Winn Dixie meeting room on Lockwood Blvd., Oviedo, Florida. Board members present were Sharon Browder, Barry Supersano and Roman Kosarzycki. Jack Browder represented the ARB/Covenants Committee, Elizabeth Hughes represented the Recreation Committee and Barry Supersano represented the Landscape Committee. Marie McLaughlin represented Attwood-Phillips Inc. (A-P). The homeowner meeting started at 6:35 p.m. Mr. and Mrs. Jeff Davis were in attendance regarding a deaf child sign to be posted in Dorchester. Mr. and Mrs. Davis to contact the Sheriff’s Dept. regarding signage. Sharon Browder then called the board meeting to order at 7:02 p.m. Barry Supersano moved to approve the previous meeting’s Minutes which motion was seconded by Roman Kosarzycki and passed unanimously. Discussion regarding the Financial Report. Roman Kosarzycki moved to approve the December 2003 Financial report which motion was seconded by Sharon Browder and passed unanimously. COMMITTEE REPORTS – ARB/Covenants Committee – Jack Browder stated the Minutes from the meeting would stand for his report. Community Events – No report this month. Landscape Committee – Barry Supersano reported for the committee. Recreation Committee – Elizabeth Hughes reported for the Committee. A-P advised that the soccer goals would be refurbished and new nets installed in the month of February. A notice to be posted on the Website and at the ball field. UNFINISHED BUSINESS – DELINQENCIES – the Delinquency Report is outlined in the Management Report. Discussion regarding the proposals for landscape companies. Barry Supersano moved to approve PROscape’s proposal which motion was seconded by Roman Kosarzycki and passed unanimously. Discussion regarding the letter of engagement from Ron Cole CPA’s office. The BOD unanimously agreed to have a tax return only prepared for 2003. The BOD to budget for 2005 to have the Association accounting records audited. Discussion regarding covenant issues and policies. The BOD unanimously agreed sending three (3) letters only; the third letter will be the final letter after which the file will be forwarded to the Association attorney for covenant violations. There will be no more hearings regarding covenant matters. Discussion regarding the A-P letter, information sheet and survey to be sent to all homeowners. After review, the BOD unanimously agreed to send this information to all homeowners as soon as possible. Discussion regarding transferring the current Website to a different Webmaster. Roman Kosarzycki moved to approve the transfer which motion was seconded by Barry Supersano and passed unanimously. NEW BUSINESS – Discussion regarding the entrance walls, the BPII letter missing and cleaning of the walls semiannually. A-P to follow up. Discussion regarding a homeowner requesting a payment plan for a portion of the assessment. The BOD unanimously agreed to a three (3) month payment plan. A-P to follow up. Discussion regarding the repainting of the keystones at Carillon. The BOD to meet on Sunday to view new colors. There being no further business, Roman Kosarzycki moved to adjourn the meeting which motion was seconded by Barry Supersano and passed unanimously. The meeting was adjourned at 9:12 p.m.
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